Administrative Assistant, Finance Dept.

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Who are you, Fully Managed?

We’re a fast-paced IT solutions and services company that has a “Get ’er done” attitude which links our passion for achieving our core purpose of #CreatingPeaceOfMind for everyone. We eat, sleep, and breathe our core five values of:

  • Fanatical Service
  • Absolute Accountability
  • Inspiring our People
  • Passion for Innovation
  • Monomaniacal about Process
We are a team, a family, and a group of world class collaborators that have each other’s backs. We also have A LOT of fun together.  

Tell me more about this opportunity!

You're a rising superstar. You want to learn as much as you can. You ask thoughtful questions every chance you get. You want guidance to grow professionally. You want to PROVE yourself. Were you nodding vigorously to those statements? If yes, keep reading!

This opportunity, NOT job (here at Fully Managed we believe in careers and growth and not just ordinary, mundane employment), will feed the hunger that you have bubbling inside of you. We'll give you the freedom to tackle the IT things you do know and help you build your knowledge for the IT things that you don't know. As we ALWAYS say, we can teach technology, but you need to meet us with your determination.

Outside of this opportunity, we'll even assist you with your daily life through comprehensive benefits and generous subsidies because we know that in life, everyone needs some support.

Key Areas of Responsibility

  • Answer office phone and route all incoming calls;
  • Greet all clients and guests at reception;
  • Maintain inventory of office & kitchen supplies;
  • Distribution of all mail;
  • Process outgoing couriers;
  • Booking travel and accommodations for Ottawa staff;
  • Coordinate room bookings and catering for special events or meetings;
  • Assist the A/P and A/R clerk with light data-entry and other administrative tasks;
  • Assist in some repetitive office duties; and
  • Other duties as required.

SKILLS & KNOWLEDGE REQUIREMENTS

We’re flexible but these are a must:

  • Two years of experience in the financial industry;
  • Knowledge of office administration and procedures;
  • Basic knowledge of accounting systems, budgets, and internal controls;
  • Meticulous with detail;
  • Demonstrated time management skills;
  • Ability to prioritize and manage conflicting demands;
  • High level of integrity and excellent work ethic;
  • Confidentiality concerning financial information;
  • Excellent interpersonal and team building skills;
  • Computer skills including Excel and other Microsoft applications;
  • Strong, polished, professional communication skills – “people person”; and
  • Team player with high energy, positive, “customer” friendly attitude.

Assets

  • Diploma in office administration or a related field considered an asset.

Interested? Apply now!

We invite all qualified candidates to apply. Please note, you must be eligible to work in Canada to be considered for this role and priority will be given to local applicants. We thank everyone for their interest, however only successful applicants will be contacted. 

No recruiters and no phone calls please!